Urban Legal Recruitment is proud to partner with our highly regarded client, a leading national law firm, in their search for a Legal Administrative Assistant to join their busy Litigation team.

This full-time, permanent position provides critical legal administrative support to a team of talented lawyers. If you thrive in a fast-paced environment, are organized, detail-oriented, and bring strong litigation experience to the table — we’d love to connect with you.

The ideal candidate will have 3–5 years of legal assistant experience in civil, commercial, and/or construction litigation, with the ability to manage multiple priorities while maintaining a high level of professionalism and accuracy.

Key Responsibilities

• Draft, prepare, and compile a variety of correspondence, documentation, pleadings, court forms, and filings using Word, Excel, PowerPoint, and Outlook.
• Organize and maintain both physical and digital filing systems to ensure efficient and effective management of client communications, records, and files.
• Open and close client files in accordance with firm protocols.
• Manage and respond to client inquiries and follow up as required.
• Prepare expense reports, docket entries, cheque requisitions, client accounts, e-billing, and support A/R and collections.
• Coordinate and maintain lawyer calendars, deadlines, and bring-forward systems; gather supporting information for meetings and schedule appointments.
• Support larger-scale business development initiatives such as travel bookings, accommodations, and event logistics.
• Collaborate with team members and provide additional support as required.
• Perform other duties or projects as assigned.

Qualifications

• Legal Assistant diploma from an accredited institution.
• Minimum of three (3) to five (5) years of legal assistant experience, preferably in civil, commercial, and/or construction litigation.
• Background in insolvency/bankruptcy considered an asset.
• Experience with iManage and/or Intapp Open is an asset.
• Proficiency in MS Office Suite with strong technical aptitude.
• Excellent interpersonal and communication skills (both written and verbal).
• Exceptional attention to detail and strong proofreading abilities.
• Ability to manage multiple competing and urgent deadlines.
• Professional, accountable, and proactive approach with strong teamwork skills.

This is an excellent opportunity to join a highly respected national firm with a strong reputation and a collaborative, professional team culture.

If this sounds like the right fit for you, please send your resume in confidence to Shona Tischner at shona@urbanlegal.ca.  At Urban Legal Recruitment, we ensure complete discretion and confidentiality. We thank all applicants for their interest, but only those selected for an interview will be contacted.