Our client, a leading national law firm, is seeking a Legal Administrative Assistant to provide high-level support to a team of Litigation lawyers. This is an excellent opportunity for a polished, proactive professional who thrives in a fast-paced, dynamic environment and enjoys working on challenging, meaningful litigation matters.

The ideal candidate brings 3–5 years of experience in civil, commercial, and/or construction litigation, exercises sound judgment, and is confident managing multiple priorities with ease. If you’re detail-oriented, organized, and committed to delivering exceptional support, we would love to hear from you.

Key Responsibilities

• Draft, prepare, and compile a wide variety of legal correspondence, documentation, pleadings, court forms, and filings using Word, Excel, PowerPoint, and Outlook.
• Organize and maintain efficient physical and digital filing systems to support seamless client communication and document management.
• Open and close client files in accordance with established intake and file-closing procedures.
• Manage and respond to client inquiries with professionalism; follow up as needed.
• Prepare expense reports, docket entries, cheque requisitions, client accounts, e-billing, A/R status updates, and payment follow-up.
• Coordinate and maintain lawyer calendars, deadlines, and bring-forward systems; prepare materials for meetings and schedule appointments based on lawyer preferences.
• Support larger-scale business development activities, including booking travel, accommodations, event tickets, and related logistics.
• Provide team support and assist colleagues where appropriate.
• Perform other administrative or project-based duties as required.

Qualifications

• Legal Assistant Diploma from a recognized institution.
• 3–5 years of legal assistant experience, ideally in civil, commercial, and/or construction litigation.
• Experience with insolvency/bankruptcy matters is an asset.
• Proficiency with iManage and/or Intapp Open considered an asset.
• Strong technical skills with proficiency in Microsoft Office.
• Excellent interpersonal, written, and verbal communication skills.
• Exceptional attention to detail and strong proofreading abilities.
• Ability to manage multiple urgent deadlines and shifting priorities.
• Self-motivated, professional, accountable, and able to work both independently and collaboratively in a team-oriented environment.

This is an excellent chance to join a team-oriented company where support, collaboration, and respect are part of everyday life. If that’s the environment you’re seeking, you’ll feel right at home here.

Please send your Resume in confidence to Shona Tischner at shona@urbanlegal.ca.

At Urban Legal Recruitment, we ensure complete discretion and confidentiality. We thank all applicants for their interest; however, only those selected for an interview will be contacted